The Japanese Society of Plant Physiologists Web Site

General Information

3rd Announcement of 2023 (64th) Annual Meeting of the Japanese Society of Plant Physiologists

Venue

Please see herePDF.

1. Important Notice
1) Response to new coronavirus infections

There continues to be concern about the spread of COVID-19 infection. The government and the Ministry of Health, Labor and Welfare (https://www.kantei.go.jp/jp/headline/kansensho/coronavirus.html) have called for infection control measures. The 64th Annual Meeting of the Japanese Society of Plant Physiologists in Sendai will be held from March 10th to 17th. This meeting will bring together many people, so we ask that each participant take good care of his or her health and wear a mask to prevent infection. This annual meeting is co-organized with Graduate School of Life Sciences, Tohoku University. The response in the venue will be in accordance with the “Guidelines Regarding the Prevention of Coronavirus Infections at Events” at Tohoku University. Since the situation is constantly changing, we will analyze the situation and consider the best way to deal with the situation, while maintaining close contact with the JSPP headquarters and related academic societies. Therefore, the information in this document is subject to change. Please see the latest information on the meeting website.

2) Hybrid meeting

The 64th Annual Meeting will be held in a hybrid style, with poster presentations online and all presentations other than poster presentations, including general presentations, symposia and ceremonies, at the Kawauchi-Kita Campus of Tohoku University. Online participants are requested to log in to the web abstracts (ORSAM portal) on the annual meeting website with their registration ID and password. After logging in, you can attend all sessions, including general presentations, symposia, database workshops, award ceremonies, luncheon seminars, company exhibitions and related meetings. Poster presentations of high school students’ biological research will be given on­site but will not be distributed online. For the latest information on the Annual Meeting, please visit the Annual Meeting website.

3) Program
  • A simple program booklet will be sent only to participants who have paid the registration fee.
4) Abstract Book
  • The program and abstracts are accessible electronically via the ORSAM portal site.
  • The PDF for the Abstract Book can be downloaded from the meeting website only by participants who have paid the registration fee.
5) Registration of attendance [see also section 2]
  • The deadline for registration and payment of the registration fee is February 6th (Monday), 2023. Please note that even if you have registered online, you will not be able to participate if you have not paid the registration fee by the deadline.
  • You cannot register for participation on-site.
  • For those who have completed their registration, please do not forget to bring the postcard for the name tag, which will be sent at the beginning of March. Please take a name tag holder at the cloaks and oral presentation rooms.
  • The password for logging into the ORSAM portal site will be sent to registered participants.
6) Oral Presentation [see also section 3]

General oral presentations, including symposia, luncheon seminars, award lectures, and database workshop, will be held both on-site and via Zoom meetings.

7) Poster presentations [see also section 3]
  • Poster viewings and discussions will be carried out using the ORSAM portal site and its Comments section during the annual meeting (from March 10th, 9:00 to March 14th, 16:00).
  • Poster discussions using Zoom Meeting are also scheduled for from March 13th, 9:00 to 16:00. It should be noted that it is NOT necessary for a presenter to create and register a Zoom ID. The organizing committee will arrange the Zoom Meeting for poster discussion. Poster numbers are divided into PA–PD groups, and core times have been set for each group during the time periods listed below. Presenters are requested to enter their respective Zoom breakout rooms during the corresponding core time and discuss with the participants.
    March 13th (Mon) AM PA/PB: 9:00–10:30, PC/PD: 10:30–12:00
    March 13th (Mon) PM PA/PC: 13:00–14:30, PB/PD: 14:30–16:00
About the Meeting Logo

The logo of the 64th Annual Meeting was designed by Dr. Yuma Takahashi, Graduate School of Science, Chiba University. The logo consists of a crescent moon in front of Date Masamune’s helmet, with “Hagi,” the symbol of Miyagi Prefecture, and various plants planted within it, and is intended to express our wishes for the development of Miyagi and Sendai.

2. Registration of Participants
  • You cannot register for participation on-site. Be sure to register from the website of the 64th Annual Meeting by February 6th (Monday).
  • The password for logging into the ORSAM portal site will be sent to registered participants.
  • Participants (limited to those who have paid the registration fee) will receive a certificate of participation, a receipt, and a simplified bound program. Online participants are also requested to log in to the web abstracts (ORSAM portal) on the 64th Annual Meeting website with their registration ID and password to participate in the 64th Annual Meeting.
  • Always wear your name tag on your chest at the venue. The Meeting Committee will check your name tag.
3. Notes for Presenters

Regardless of the language of the presentation, all figures and tables should be prepared in English. In preparing figures and tables, please refer to the website of “Barrier-Free Presentation Methods for Colorblind People” (https://www.nig.ac.jp/color/gen/).

1) General presentations

1. Qualification of presenters

In accordance with JSPP Article 7(3) and 9(2), the presenters of the Annual Meeting must be JSPP members. If you are a presenter who is in the process of enrollment, please complete the procedure and the payment of the membership fee before the Annual Meeting; otherwise, your presentation will be canceled.

2. Style of presentation

The type of presentation (poster or oral presentation) is decided by the program committee to meet the requests at the time of application, but if you select “No preference” at the time of application, please make sure to confirm the type of presentation through the program before proceeding with your preparations.

3. Poster presentations

Posters should be in English. If the presentation language is Japanese, please include the Japanese version of the title. A poster file should be prepared in a series of A4 (29.7 cm in width × 21.0 cm in height) sheets (viewers can see a poster by scrolling down the pages) and converted to a PDF whose file size must be smaller than 3 MB (less than 2 MB (strongly recommended) will work better in the system). Please upload the PDF to the registration system between February 20th 27th. The details of how to upload a poster will be announced later. Note that participants can view but not download the PDF.
*Please make sure to upload PDF files. Due to system settings, you cannot upload files other than PDF files.

<Poster viewing and discussion>

  • Posters will be available for viewing in the web abstracts (ORSAM portal) and for questions and answers in the comments box throughout the poster presentation period (March 10th, 9:00 a.m. – March 14th, 16:00 p.m.). Please respond to questions posted in the comments section in a timely manner.

<Poster discussion time using Zoom Meeting>

  • An online discussion and Q&A session will be held on March 13th. Poster numbers are divided into PA–PD groups, with core times for each set at the times listed below.
    March 13th (Mon) AM PA/PB: 9:00–10:30, PC/PD: 10:30–12:00
    March 13th (Mon) PM PA/PC: 13:00–14:30, PB/PD: 14:30–16:00
  • When you are presenting by Zoom Meeting, please enter the Zoom Meeting from “Zoom” in the poster room (Room P) and enter the breakout room of your poster number for your presentation and discussion during the above time.
  • For poster presentations, you may use files (e.g. PowerPoint files) other than those posted on the web abstracts (ORSAM portal) for screen sharing.
  • Poster data will be available in the web abstracts (ORSAM portal) until March 31st. If you wish to delete your poster data after the Annual Meeting, please check the “Delete” box when you upload your poster.

4. Oral presentations

  • Slides used in oral presentations should be in English. Prepare a brief summary slide in English as the last slide.
  • Each presentation is allotted a 15-min slot, a talk for 12 min and a discussion for 2 min 30 s, followed by a 30 s interval before the next speaker. To keep the session on schedule, please strictly follow the time limits.
  • It is recommended that presentation slides be prepared with an aspect ratio of 4:3.

On-site presentations

  • There will be no preview room at this Annual Meeting. Instead, the room will be opened 15 minutes prior to each session, as the presenters can make operation test.
  • Presenters will connect to the Zoom meeting and share their slides on the screen. The Zoom screen received by the host PC will be projected on the screen at the venue. Since this annual meeting is a hybrid meeting, presentations will not be given via cable connection.
  • Presenters are requested to enter Zoom meeting URL that will be sent by e-mail from the Annual Meeting. An eduroam account will be issued for internet access at the venue. Presenters are requested to enter the Zoom meeting before the previous presenter finishes his/her presentation and to wait at the next presenter’s table with the file open. Screen Name should be composed of “Abbreviated affiliation” and “Your name”. After the previous presenter finishes his/her presentation, please “screen share” your presentation file and start your presentation immediately.
  • Please set the Zoom meeting with the video camera on and microphone off and use the microphone at the venue for your presentation. Please note that if you make a mistake in the settings, you may cause audio feedback. Audio from the venue will be distributed to online participants via a host PC.
  • Laser pointers cannot be used. Presenters are requested to use the pointer function of their own PCs, as online audience can also see the pointer.
  • Please deactivate “Screen Sharing” after your presentation as soon as possible.
  • Presentations will be streamed via Zoom Meeting and online participants will be able to listen to them on the spot.

Online presentations

  • Online presenters use the Zoom meeting. Presenters are requested to connect to the URL that will be sent by e-mail from the annual meeting.
  • Screen Name should be composed of “Abbreviated affiliation” and “Your name.”
  • Zoom meetings will be opened 15 minutes to each session.
  • Please enter the Zoom meeting and have your file open before the previous presenter finishes his/her presentation. After the previous speaker finishes his/her presentation, please turn on the microphone and camera, “share screen” your presentation file, and start your presentation.
  • Please cancel “Screen Sharing” after your presentation as soon as possible.

Questions and comments

  • During the Q&A session, please follow the chairperson’s instructions. Online participants should use the “raise your hand” function of the Zoom meeting and wait for the chairperson to call you. Please remove your raised hand at the end of the Q&A period. Questions and answers can also be submitted in the comments box on the abstract page of the web abstracts (ORSAM portal). Presenters are requested to reply to the questions and comments by “Reply” in a timely manner.
2) Symposium presentations

The procedures for symposium presentations are the same as those for oral presentations except for the presentation time slots. Please refer to “4. Oral presentations” above or ask the organizers of your symposium for details.

4. Notes for Chairpersons
  • If you are a chairperson, please come to the venue at least 15 minutes before the session and give your name to the room attendant (host PC operator / timekeeper).
  • When it’s time, please start your session using the microphone at the venue. Please check the host PC to see if online participants are “raising their hands” to make questions and comments. To avoid sound troubles, please don’t enter the Zoom meeting with your own PC.
  • It is possible that some questions are hard to catch. In such cases, please encourage the audience to ask the question again in a louder voice or briefly repeat the question using the microphone.
  • Participants at the venue will have priority for making questions. Online participants will use Zoom’s hand-raising function. Please nominate a participant who is raising his/her hand and ask him/her to speak after unmuting. After the Q&A session, please instruct the participants to mute again.
5. Free Wireless LAN Service

All participants will receive an eduroam account that can be used at the venue during the exhibition. However, for the stable connection of presenters, only the presenters and chairpersons of the relevant session may use the wireless LAN at the presentation room. For other purposes, please use the break room, etc. The eduroam account and the instruction will be provided on the postcard mailed to those who have made a reservation.

6. Information Security

The participants in this annual meeting must agree not to tell third parties various passwords and URLs, not to record or shoot presentation screens, and not disseminate unpublished results learned at the meeting. In addition, the presenters should understand that the risk of recording and shooting your presentation and unpublished results will be increased at the online meeting compared with a conventional meeting. On the basis of the consent of the participants to the confidentiality obligation, the annual committee will take measures, such as setting poster files to not downloading, to prevent participants from recording or shooting the presentation as much as possible.

7. Prohibitions

Taking pictures by the camera, video, cell phone, or audio recording without the permission of the presenter is strictly prohibited.

8. Patents

Upon the revision of “Operational Guidelines for Applicants Seeking the Application of Exceptions to Lack of Novelty of Invention”, a certificate of presentation unnecessary. Therefore, JSPP will not issue such a certificate in this Annual Meeting.

9. Free Space, Discussion Room, Meeting Room

During the two-day event from March 15 to 16, a Free Space, a “Discussion Room” for meetings of about 5 people for joint research, etc. and a “Meeting Room” for meetings of several dozen people for joint or project research, etc. will be available. There is no charge for the use of these rooms, and they will be open from 9:00 to 17:00 on March 15, and from 9:00 to 14:00 on March 16. Please note that the meeting room will not be open on the 17th, the last day of the Annual Meeting, due to the venue.

1) Free Space

This space can be used freely by one person. Wireless LAN is available. It can also be used as a break room.

2) Discussion Room

A panel-divided space in a lecture room at the venue is available for use as a discussion room for small meetings of about 5 people. No reservations are required to use these discussion rooms. Please feel free to use any available space.

3) Meeting Room

A lecture room that can accommodate up to 49 people can be used as a meeting room. The meeting room is equipped with a projector, microphone, speakers, etc., and can be used for large joint research or project research meetings of several dozen people.

Please note that the number of meeting rooms is limited, and their use is by reservation only. Representatives of teams/organizations wishing to use the meeting rooms are requested to contact the Annual Meeting Secretariat (jspp2023@nacos.com) by March 10 as follows.

  Name (1 representative)
  Affiliation
  E-mail address
  Desired date, time, and hybrid support

10. Lunch

The following cafeterias and stores are available on Kawauchi-Kita Campus during the Annual Meeting. Please note that there are few restaurants around Kawauchi-Kita Campus.

Kawauchi-Kita Campus Area: Bee Arena Café (Special menus will be served during the meeting), Co-op Kitchen Terrace Couleur, Co-op Shop, etc. Please check the location on the campus map.

11. Cloakroom

The cloakroom will be located in the lounge on the first floor of Multimedia Education and Research Complex. The cloakroom will be open during the following hours. Please be sure to pick up your baggage before the end of the day.

  March 15th (Wed): 8:30–17:30
  March 16th (Thu): 8:30–16:30
  March 17th (Fri): 8:30–17:00

12. Nursery Service

A nursery service will be set up in the conference venue for participants who bring their children. The nursery will be staffed by outsourced nursery staff. Please refer to the “Information on the Childcare Room” on the Annual Meeting website for details including the terms of use. Due to space limitations, the number of children who can be accommodated is limited, so those who make reservations in advance will be given priority. The deadline for applications is February 26th, 2023 (Registration will be closed when it reaches the maximum number).

13. Contact Information

Contact to the Conference Secretariat or the JSPP Secretariat

Send any questions to the Annual Meeting Committee by e-mail to jspp2023@nacos.com, or contact to Organizing Committee Contact (A204). To contact the JSPP Secretariat, please contact the JSPP Committee Contact (A204).

14. Banquet

A banquet will be held at Hotel Metropolitan, Sendai JR-East from 18:00 on March 16th (Thu). The banquet venue is directly connected to JR Sendai Station, so it is convenient to use the Sendai City Subway to get there from the venue of the award lecture. Participants (limited to those who have made a reservation in advance and paid the registration fee) are requested to remember to bring their registration cards. You cannot register for participation on the meeting days.

15. JSPP Awards Ceremony and Award Lectures

Date and time: March 16th (Thu) 14:30–16:30

Venue: Hagi Hall, Tohoku University. Please see the program p. 19 for details.

Please see the programPDF.

16. Symposia

Nine symposia will be held at the 64th Annual Meeting. For the contents and purpose of each symposium, please see the program p. 20 for details. Please see the programPDF.

Date and time: Day 1, March 15th (Wed) 9:30–12:30
♦S01   Exploratory genomic evolutions and reproductive adaptations in plants (Room X)
♦S02   Plant Strategies for Survival Revealed from Regulatory System of Resource Allocation (Room Y)
♦S03   Current development of genome editing: From various novel tools to potential applications (Room Z)

Date and time: Day 1, March 15th (Wed) 14:00–17:00
♦S04   Artificial designs of plant-soil-microbe relationships stop global warming  (Room X)
♦S05   Circadian and Seasonal Mechanisms in Plant Development and Physiology (Room Z)

Date and time: Day 2, March 16th (Thu) 9:00–12:00
♦S06   A look at the world of environmental stress through the perspective of P700 oxidation (Room X)
♦S07   Japan-Singapore Binational Symposium: Plant Science & Precision Agriculture (Room Z)

Date and time: Day 3, March 17th (Fri) 9:00–12:00
♦S08   Plant biology in the era of single-cell omics (Room X)

Date and time: Day 3, March 17th (Fri) 13:30–16:30
♦S09   A frontier in plant sensing and receptor research (Room X)

17. The 19th Database Workshop

Date and time: Day 2, March 16th (Thu) 9:00–12:00

Venue: Room Y

Organizers: Kentaro Yano (Meiji Univ.)

Please see the programPDF.

18. Special Program: “Research Presentations by High School Students”

A special program, “Research Presentations by High School Students” will be held during the Annual Meeting. It is expected that many high school students will participate in the special program and carry out the active discussion. Awards will be given to high school students on a competitive basis. The abstracts of poster presentations by high school students will be distributed as a separate supplement (PDF).

Date and time: March 16th (Thu) 11:00–16:00

Venue: C101, C102, C105, C106 (On-site only)

11:00–12:00
    The 1st half core time of poster presentations
    (poster presentation, question-and-answer session)

12:00–13:00
    The 2nd half core time of poster presentations
    (poster presentation, question-and-answer session)

13:50–14:20
    Award ceremony
    (Hagi Hall Tohoku University)

19. Luncheon Seminars

Registration is not required. Please see the outline on the meeting website and the program p. 30 for details. Please see the programPDF.

♦GeneBay Luncheon Seminar

Date and time: March 15th (Wed) 12:45–13:45

Venue: Room X

Sponsor: GeneBay, Inc.

♦PCP Luncheon Seminar “Publishing Success with Plant & Cell Physiology”

Date and time: March 15th (Wed) 12:45–13:45

Venue: Room Z

Organizer: PCP Editors Committee, Sponsor: Oxford University Press

♦EVIDENT Luncheon Seminar

Date and time: March 16th (Thu) 12:15–13:15

Venue: Room X

Organizer: EVIDENT corp.

♦JSPP Luncheon Seminar “An Encouragement of Studying/Working Abroad”

Date and time: March 16th (Thu) 12:15–13:15

Venue: Room Z

Organizer: JSPP International Committee/United Japanese researchers Around the world (UJA)

♦JSPP Luncheon Seminar “How we should hire and get hired: from large-scale survey data to think our field of research”

Date and time: March 17th (Fri) 12:15–13:15

Venue: Room X

Organizer: JSPP Gender Equality Committee

20. Satellite Meetings

Please see the outline on the programPDF.

♦The 25th Plant Organelle Workshop

Date and time: March 14th (Tue) (The day before the Meeting), 13:00–18:50

Venue: Room Z

Representative Organizer: Dr. Yoshiki Nishimura (Kyoto University)

♦2nd Symposium on Phototrophic Prokaryotes

Date and time: March 14th (Tue) (The day before the Meeting), 13:30–18:00

Venue: Room Y

Representative Organizer: Dr. Jiro Harada (Kurume University)

♦Phytohormones analysis workshop

Date and time: March 14th (Tue) (The day before the Meeting), 14:30–17:00

Venue: Room X

Representative Organizer: Dr. Masashi Asahina (Teikyo University)

♦The 40th Meeting of the Japanese Society for Young Plant Physiologists

Date and time: March 14th (Tue) (The day before the Meeting), 18:00–20:00

Venue: Room X

Representative Organizer: Dr. Konan Ishida (University of Cambridge)

♦15th Plant Membrane Symposium

Date and time: Day 3, March 17th (Fri), 15:00–16:30

Venue: Room G

Representative Organizer: Dr. Maki Katsuhara (Okayama University)

21. JSPP Committee Meetings

Date and time: March 14th (Tue) (The day before the meeting)

17:00–19:30 Board of Delegates’ Meeting

The other committee meetings will be held online on other dates.

The invitations will be sent to the members from the JSPP Secretariat.




→“2nd Announcement of 2023 (64th) Annual Meeting”

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